Capture Data Page

This section lets you control how participant (lead) data is collected through a selected form, and when lead reports are sent.

Capture form used with this Activation

From here, you can select the Lead Capture form that will be used for the capture step. Once set, the selected form cannot be replaced with another, although its internal settings can still be modified.

And the selected form can be :

Previewed by clicking on the eye icon.
Edited by clicking on the pen icon to open the form and change fields, style, or the form properties.

Which Station do you want to use this activation at?

If your lead capture form has stations, this option allows you to preselect which station should be associated to the collected prospects for this activation.

Show lead capture form before or after the activation?

Determines when the form is shown to participants.

Before (Recommended): Form appears before the game; ensures data is collected.
After: Form appears after the game ends; less recommended as the lead might leave without submitting their data after playing the activation.

Skip capture step for duplicate submissions.

If enabled, the form will not appear again for the same participant during the same event. Instead, they’ll be taken directly to the activation or game, helping to avoid duplicate submissions.
(This is especially useful when participants play multiple games within the same zone.)

Recipient(s) for Lead Reports.

Specify email addresses to receive reports. Only listed recipients will receive the Post-Event Report and/or the Daily Report.

Once you add a name to the list, two options will appear:
1. Post-Event Report:

If enabled, an email containing activation play results will be sent to the designated recipient(s) after the event ends.
Here is an example of the Excel report(https://docs.google.com/spreadsheets/d/1y1Wf8vIVj3oiEoSHk4AvPkTOgaNLYR-xFIJpnQR8oMc/edit?usp=sharing ), along with a sample image of the report shown below.

Note: The report sending time is triggered by the Capture Form’s End Date, not the activation’s end date.

Post-Event Email Logic Flow:

The system considers the event to officially end at 11:59 PM on the event’s end date.
Once the event ends, the system prepares the post-event report email to be sent to participants.
The email is automatically scheduled to be sent 6 to 8 hours after the event ends.
For example, if the event ends on June 27 at 11:59 PM, the system schedules the email to go out at around 7:00 AM UTC on June 28.
The exact time each person receives the email depends on their time zone: Someone may receive it at 7:00 AM local time, another person might get it at 10:00 AM or even 3:00 PM, it all depends on where they are in the world.
This time difference is expected, since the email is sent at a fixed UTC, but delivery is received according to each person’s local time.

2. Daily Report Schedule:

When enabled, an email with activation play results will be sent daily to the specified recipient(s) within the selected time frame.

NOTE: To allow external users to access it, ensure the "Export without web login" setting is turned on in Account Settings.

You can access it and enable the toggle under: Setup > Account > Settings.

You’ll receive an email with the URL to download your prospects

Capture Data